Policy
on Collection and Use of Personal Information
The
New Jersey Theatre Alliance (NJTA) values and respects an
individual's right to keep certain Personal Information private.
Likewise, the AHA values the need to collect and use Personal
Information which will enable the AHA to effectively deliver
products and services leading the enhancement of performing
arts in the state of New Jersey. "Personal Information"
is "Demographic Information" and/or "Information
on Performing Arts" which identifies a specific individual
with a minimal degree of effort. Demographic Information includes
name, address, city and other similar information. Information
on Performing Arts includes opinions, survey results, data,
polls and other similar information. Transactional Information
is data collected on an individual based on the individuals'
interactions with NJTA. Aggregate Information is information
in summary form which does not contain data that would permit
the identification of a specific individual.
A.
NJTA Collection of Personal Information
The
NJTA will collect Personal Information on an individual only
if the individual provides the information to the NJTA. Notwithstanding,
the NJTA does collect Demographic Information for fund raising
purposes from various sources, such as renting Demographic
Information from third parties. Also, the NJTA collects Aggregate
Information for research and marketing purposes.
B.
NJTA Use of Personal Information
1.
When an individual provides Personal Information to the NJTA,
the NJTA may use the Personal Information for its programs,
research, marketing and fund raising.
2.
From time to time, there is a benefit in allowing a third
party to use collected Personal Information on individuals.
However, unless an individual gives permission, the NJTA will
not allow any third party to use Personal Information collected
by the NJTA.
3.
The NJTA uses and allows third parties to use Aggregate Information
for research purposes for the development or implementation
of its programs, products and services.
4.
The NJTA uses Transactional Information for research purposes
for the development or implementation of its programs, products
and services. The presumption is that since Transactional
Information is highly proprietary, it will not be disclosed
to third parties.
5.
The NJTA will disclose all information as required by law.
6.
The NJTA will suppress the use of an individual's Personal
Information if requested by that individual.
C.
Specific Requirements
1.
Administrative Requirements.
(a) All Personal Information collected on individuals will
be kept confidential and in a secure environment.
(b)
Access to Personal Information will be restricted to only
those personnel with a legitimate business purpose.
(c)
The NJTA owns all Personal Information provided to it by individuals.
When an individual provides Medical Information to the NJTA,
the NJTA will ensure that the individual acknowledges their
assignment of the right to use the data to the NJTA.
2.
Third Party Disclosure Requirements. Permission is required
before the NJTA discloses Personal Information to a third
party. No permission is necessary for Aggregate Information,
since Aggregate Information does not identify a specific individual.
(a)
For disclosure of Demographic Information (e.g., rental or
exchange of donor lists with other organizations), the NJTA
as a minimum will use the "Opt-Out" approach. An
"opt-out" is obtained when the NJTA, through some
correspondence, gives an individual an opportunity to decline
or "opt-out" of disclosures to third parties. If
the individual does not opt out, permission is deemed granted.
Depending upon the nature of an activity or project, a higher
standard than "opt-out" may be used, such as "opt-in"
whereby an individual must affirmatively give consent before
information is disclosed.
(b)
For research awardees, permission is deemed granted upon submission
of an application for a grant to the NJTA. Therefore, the
NJTA may disclose Personal Information, including funding
and project summary information, on research program awardees
to third parties. The purposes of such disclosure include
publicizing NJTA awards, assessing NJTA research programs/awardees
relative to subsequent success in obtaining funding from other
agencies, and determining contribution of awardees to print
and online research grants and databases.
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